Vela is a ~200-person financial technology company focused on enterprise-grade software and services for financial markets. Our data and technology power exchanges and investment banks around the world. We are now seeking to recruit a Senior Software Engineer.
Recruitment is currently taking place for roles in our Market Data Performance and Optimization team.
You will be responsible for:
‘We’ are Vela Trading Systems UK Limited (“Vela”), a company incorporated and registered in Northern Ireland with company number NI622024 whose registered office is at Adelaide Exchange, 24-26 Adelaide Street, Belfast, BT2 8GD.
We are the “Controller” for the purposes of data protection law. This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).
Please note that we may not necessarily hold, use or share all of the types of personal data described in this Privacy Notice in relation to you, the specific types of data about you that we will hold, use and share will depend on the role for which you are applying, the nature of the recruitment process, how far you progress in the recruitment process and your individual circumstances.
We will comply with data protection law and principles, which means that your data will be:
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
We may also collect, store and use the following "special categories" of more sensitive personal information:
We collect personal information about candidates from the following sources:
We will use the personal information we collect about you to:
It is in our legitimate interests to decide whether to appoint you to the role since it would be beneficial to our business to appoint someone to that role.
We also need to process your personal information to decide whether to enter into a contract of employment with you and, in some instances, to comply with a legal obligation e.g. the obligation not to discriminate during our recruitment process, or the obligation not to employ someone who does not have the legal right to work in the UK.
Having received your application form and/or CV, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we will then take up references and (if necessary) carry out a criminal record check before confirming your appointment.If you fail to provide personal information
If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
We will use your particularly sensitive personal information in the following ways:
We may process information about criminal convictions where we are legally authorised to do so and in compliance with our Criminal Records Information Policy.
We will collect information about your criminal convictions history if we would like to offer you the role (conditional on checks and any other conditions, such as references, being satisfactory). We will carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
We may share your personal data that is relevant, where appropriate, with our group company to enable them to input into the recruitment process and approve final recruitment decisions. Our legal grounds for doing so are that: it is necessary for entry into a contract and it is in our legitimate interests to obtain our group company’s approval of our recruitment decisions and comply with the procedures applicable without our corporate group.
For the purposes of GDPR, we are resident in the United Kingdom and regulated by the Information Commissioner’s OfficeOverseas transfer of personal data
An overseas transfer of personal data takes place when the data is transmitted or sent to, viewed, accessed or otherwise used in, a different country. Data Protection law restricts transfers of personal data to countries outside the European Economic Area (EEA) because the law in those countries might not provide the same level of protection to personal data as the law in the EEA. To ensure that the level of protection afforded to personal data is not compromised, therefore, we are only able to transfer your personal data outside the EEA if certain conditions are met, as explained below.
We may transfer your personal data to the USA.
We have put in place the following appropriate measures to ensure that any personal data transferred outside the EEA (for instance, to the USA) is treated in a way that is consistent with and which respects the EEA and UK laws on data protection and receives an adequate level of protection:
If you require further information about these protective measures, you can request it from the Privacy Team.Recruitment agencies and external background check providers
We engage recruitment agencies to provide us with details of suitable candidates for our available vacancies, to communicate to those candidates and to handle administration in connection with the recruitment process. If we have received your initial application from a recruitment agency, we will share with them any of your personal data that is necessary to enable them to fulfil their functions for us. We may also send your personal data to “HireRight”, our external background check providers to carry out background checks and to verify information that you have provided to us as part of the recruitment process. Our legal grounds for doing so are that: it is necessary for entry into a contract and it is in our legitimate interest to engage service providers to assist us with the recruitment process.Medical / occupational health professionals
We may share information relevant to any request by you for adjustments to the recruitment process as a result of an underlying medical condition or disability with medical / occupational health professionals to enable us to identify what, if any, adjustments are needed in the recruitment process and, if you are successful, once you start work. Our legal basis for sharing this information is that it is necessary for entry into a contract; it is in our legitimate interest to consider adjustments to enable job applicants to participate fully in the recruitment process and it is necessary to comply with our legal obligations.Legal/Professional advisers
We may share your personal data that is relevant, where appropriate, with our legal and other professional advisers, in order to obtain legal or other professional advice about matters related to you or in the course of dealing with legal disputes with you or other job applicants. Our legal grounds for sharing this personal data are that it is in our legitimate interests to seek advice to clarify our rights and obligations and appropriately defend ourselves from potential claims; it is necessary to comply with our legal obligations / exercise legal rights in the field of employment and it is necessary to establish, exercise or defend legal claims.Home Office
We may share your right to work documentation with the Home Office, where necessary, to enable us to verify your right to work in the UK. Our legal ground for sharing this personal data is to comply with our legal obligation not to employ someone who does not have the right to work in the UK.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. These include physical and administrative security measures at our offices, firewalls and continuously updated anti-virus programmes and encrypted storage. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Our Company data is stored in the following locations:
We will keep your personal data throughout the recruitment process.
If your application is successful, when you start work for us you will be issued with an Employee Privacy Notice which will include information about what personal data we keep from the recruitment process and how long we keep your personal data whilst you are working for us and after you have left.
If your application is unsuccessful, we will retain your personal information for a period of twelve months from the date we notify you of our decision. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our Records Retention, Protection and Erasure Policy and Employee Data Retention Guidelines. A copy of the Policy and Guidelines can be accessed on the Vela website.
If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.
In all cases, we will not keep your personal data for longer than we need it for our legitimate purposes.
If you give us details of referees, we require you to inform them what personal data of theirs you are giving to us. You must also give them our contact details and let them know that they should contact us if they have any queries about how we will use their personal data.
Under certain circumstances, by law you have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Vela Privacy Team by email at: firstname.lastname@example.org or in writing to Adelaide Exchange, 24-26 Adelaide Street, Belfast, BT2 8GD
Note too that you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. Details of how to contact the ICO can be found on its website: http://ico.org.uk